A procurement platform that people can use without consultants, complex training, or a PhD in ERP. Setup in days, not months.
Why ProcureLite
What slows purchasing down in growing businesses, and how ProcureLite fixes it.
Pain Point
Our Solution
Intuitive interface designed for non-procurement specialists — requisitions, approvals and PO tracking that make sense on day one. No manual, no dedicated admin required.
Pain Point
Our Solution
Deploy in 1–2 weeks with templated workflows, branded PO templates and self-service company-code setup. No consultants, no six-month rollout.
Pain Point
Our Solution
Transparent, predictable pricing starting at €99/mo. No hidden fees or per-transaction costs. Your suppliers get a free-to-use supplier portal — no premium licence needed.
Pain Point
Our Solution
Real humans answer email within 24 hours, plus a live walkthrough on your demo call. No bots, no ticket queues.
Pain Point
Our Solution
Stop re-keying data between spreadsheets, email and your finance system. Today, ProcureLite sends POs, suppliers and cost centres to your ERP through configurable webhooks, and suppliers submit invoices straight against PO lines in the free portal. Native connectors for SAP, NetSuite, Dynamics 365 and Sage Intacct, plus PEPPOL e-invoicing, are on our roadmap.
Pain Point
Our Solution
Don't find out where the budget went at month-end. Real-time spend analytics, a no-SQL report builder and full audit trails mean you always know who spent what, and why.
Pain Point
Our Solution
Stop chasing suppliers for details over email. A free self-service portal handles profile completion, certifications and approval in one flow — and your own internal company codes register as vendors to each other automatically, no manual setup required.
Pain Point
Our Solution
Requisitions stuck waiting on the wrong person? Auto-route by amount, cost centre and commodity, with automatic escalation or a pre-set delegate when someone's out of office.
Pain Point
Our Solution
Most procurement software only works while you're buying. The moment you sell to another business — a sibling company code, a customer of your own — you're back to spreadsheets and email. ProcureLite is two-sided from day one: full sales orders, invoicing, accounts receivable and payment reconciliation for anyone you supply to, not a bolt-on.
Pain Point
Our Solution
Single-source categories and tariff exposure usually surface only after they've already cost you. Spend Concentration and Estimated Tariff Exposure reports flag over-reliance on one supplier and estimate landed-cost impact by country — self-declared and conservative, never a guessed number dressed up as fact.
We serve the companies that are too big for spreadsheets, but too sensible for enterprise bloatware.
Growing companies moving from manual processes to their first procurement system — up and running in days, with zero implementation fees and a platform your whole team will actually want to use.
Companies too big for spreadsheets but don’t want to overpay for existing systems’ complexity. Stop paying for modules you’ll never use — hidden fees and customisation costs that quietly inflate your total cost of ownership.
Run one company or ten on a single platform with unlimited users. Your companies buy from and invoice each other automatically — no manual vendor setup, no re-keying between entities.
No hidden fees, no surprises. Just honest pricing for honest software.
Starter and Growth have unlimited users; Solo includes 1 user, and we can add more on request. Solo is the core purchasing flow for start-ups and sole traders; Starter and Growth add the full platform, and the difference between them is how many company codes you need. Reach out anytime and we'll move you up.
Solo
For start-ups and sole traders
Starter
One company code, the full platform
Growth
For organisations running multiple company codes
Larger organisations: enterprise agreements can be arranged. Get in touch.
How It Works
Every procurement workflow built in and enforced by the system — from supplier onboarding to payment and beyond.
Magic Link Invite
Buyer sends invitation via email
Profile Completion
Supplier fills in details & certifications
Review & Approve
Procurement reviews supplier profile
Portal Access
Supplier gets access to view POs & submit invoices
View POs
Access assigned purchase orders
Confirm Orders
Accept or acknowledge PO receipt
Request Changes
Propose delivery or pricing adjustments
Submit Invoices
Upload invoices against PO lines
Quote on RFQs
Submit, revise or decline — with a live-bidding standing when the buyer has it on
Messaging
Real-time chat with attachments & read receipts
Contract Creation
Define terms, items, pricing & approval chain -- inherits Standard T&Cs from your PO Template
Multi-Party Approval
Owner → Procurement → Legal sign-off
Supplier Acceptance
Supplier reviews, accepts or proposes amendments
Active Monitoring
Track spend vs. budget, expiry alerts & renewals
Create Requisition
User submits purchase request with line items
Approval Routing
Auto-routed by amount & cost centre rules
Manager Review
Approver reviews, approves or rejects
PO Generation
Approved reqs grouped by supplier into POs
Supplier Notification
PO sent to supplier via email with branded PDF
Supplier Confirmation
Supplier confirms via portal
Chat-Drafted Requests
Describe what you need — the assistant checks the catalog and budget, and drafts it for you
Scoped Buying Envelope
An Admin sets allowed categories, suppliers & spend caps once — the agent can never exceed them
Human Approval by Default
Every action still enters your real approval chain, unless an envelope is explicitly opted into auto-approval
Scorecard & Audit Log
Dollars processed and an override rate per envelope, plus a full reasoning trail for every action, allowed or not
Create & Invite
Line items, close date & supplier invites — including a Network search by capability, not just category
Live Bidding (Optional)
Suppliers see an anonymized real-time rank, never a competitor's identity — opt-in per RFQ
Compare & Score
Side by side, optionally ranked by a weighted score across price, lead time, risk & ESG
Award to PO or Contract
Issue a Purchase Order directly, or lock the pricing into an ongoing Contract instead
Track the Savings
Identified vs. realized savings tracked automatically, so a discount is checked, not just promised
Invoice Receipt
Supplier submits invoice against PO lines
3-Way Match
System compares PO, Goods Receipt & Invoice
Discrepancy Review
Mismatches flagged for buyer resolution
AP Approval
Accounts Payable approves for payment
Payment Processing
Cash-forecast aware, with early-payment discounts
Customer Relationship
Created automatically when a supplier also buys from you -- or when a sibling company code in your organisation appears as one
Confirm Sales Order
Accept incoming purchase orders from business customers
Ship & Send ASN
Mark shipped and notify the customer with delivery details
Submit Invoice
Invoice the sales order, matched against confirmed receipt
Handle Amendments
Respond to the customer's delivery or pricing change requests
Per-Supplier Currency
Every supplier & contract carries its own transaction currency
Live FX Rates
Maintain exchange rates centrally in Settings
Automatic Conversion
POs, invoices & payments convert to your reporting currency
Blended Reporting
Spend totals stay accurate across every currency in play
Spend Analytics
Track spending by supplier, category & department
Supplier Performance
Monitor on-time delivery, quality & compliance
Risk, ESG & Emissions
Spend by risk tier and a spend-based Scope 3 estimate, coverage-checked so a gap never reads as zero
Concentration & Tariffs
Flags single-source category risk and estimates tariff exposure from your own declared rates
Contract & RFQ Savings
Contract price compliance and RFQ savings, identified vs. realized — checked, not just claimed
Custom Report Builder
Join Requisitions, POs, Invoices, Contracts & Suppliers — no SQL
Custom Exports
Export data for external analysis & reporting
Audit Trails
Full change history with timestamps & user attribution
Role Management
Define roles — Admin, Buyer, Manager, AP, Viewer & more
Permission Control
Granular permissions per role — view, edit, approve & manage
User Assignment
Assign users to roles and link buyers to suppliers
Approval Routing
Auto-route by spend threshold, cost centre & commodity type
Role Simulation
Test what any user sees before granting access
Approval Rules
Route requisitions & contracts by amount, cost centre & commodity — testable before you switch it on
Cost Centres
Define cost centres with budgets, periods & approvers
PO Templates
Branded, reusable templates with Standard Terms & Conditions that auto-apply to every PO
Outbound Integrations
Dispatch cost centres, suppliers & POs to your ERP via field-mapped webhooks
Custom Fields
From dropdowns to formula logic — extended across Contracts, Invoices & beyond
Schedule a personalized demo and see how ProcureLite would work with your companies, suppliers and approval rules.
Roadmap
Everything under ‘Live today’ is in the product now. What we build next is shaped by the businesses using ProcureLite.
Founding customers work directly with the founder, get their integrations prioritised, and help decide what we build next.
Become a founding customer